program and decorating the venue to informing the guests the full details; you need to plan ahead of time to achieve your goals. Keep in mind that every decision is crucial. One mistake can ruin the whole event. This is also one of the reasons why many people are considering hiring an event planner—to simplify things and help them with manage every important task.
So, if you have decided to hire one, make sure you are dealing only with the right person or firm. Always consider their experience and credentials. This may not seem like a daunting task, but you need to spend time sourcing the best event organizers and run a thorough screening process. In this post, I have gathered some of the important key points looking for event planners. I hope this would help you in the future. Read on.
What are your objectives?
The first thing you need to do is to set clear objectives. From here, you can set a realistic budget for your the staff you are hiring and other expenses. Knowing your objectives can help you sort things out and identify the things you should discuss with the event planner. This will also guide you on the things you want to know about the person or firm you are screening. Keep in mind that there will be plenty of time to make adjustments.
Why are you hiring an event planner?
Once you have figured out your objectives, a few clear ideas will begin to evolve about the theme and message you want to convey for your event. You may also come up with the activities and services you need to handle on your behalf.
Can they help choose the location? Can they make suggestions with menus and other significant things that can make your event better? Can they help you with invitations? Again, every little thing is important. Your event planner should be very efficient. They should have a detailed timeline for your event. This way, you can easily monitor the progress of pre-planning.
Now, let’s talk about your budget and possible expenses
The possible expenses will be based on your objectives. Your event planner should give you a rough estimate about the cost for various elements of your program. The problem with most people who organize their first event is they usually fall into the trap of planning a “champagne event” on a beer budget—well no offense to those who love beer runs, I love those too—it is possible, but would be difficult to weigh in, yes but still possible. And that’s one the biggest help you can get from your event planner. They should find a solution to make your event successful without exceeding your allotted budget.
Finding the right person/firm
While word of mouth can help you sort your list, it is always better to do a little background check. As mentioned above, you need to find a seasoned event planner. Always consider their credential and experience. They should have a strong reputation within the community. As much as possible, maximize your options through professional affiliations.
And finally, work closely with your event organizer and confirm every detail. Make sure to schedule an appointment with the whole team before the said event. If you have specific instructions, don’t forget to inform everyone to avoid problems during the event.